Human Resources Coordinator

KEY RESPONSIBILITIES:

· Employee Administration: Working in tandem with the Director of Human Resources, the HR coordinator manages the employee experience from orientation through post-employment. This includes verifications of employment, compliance management, status changes, promotions, transfers, separations, and benefits enrollment.

· LOA Requests: The HR Coordinator is the facility’s leaves administrator, monitoring LOA requests, return to work information, eligibility for programs and services, and modified duty.

· Coordinate recruitment and onboarding activities: Assists the Director in the placement and posting of recruitment ads, collecting resumes, and responding to candidate general inquiries. Work directly with candidates to collect required employment documents including application, resume, and licensing information as required.

· Conducts Initial Candidate Screenings: When required, the Coordinator conducts phone, webcam, or in-person initial screenings for candidates. The Coordinator then renders judgments regarding the suitability for the position, either handing the candidate off to department leads or interviewing with other facility team members.

· Interviewing: The Coordinator, as requested, interviews with various levels of administration as they progress through the hiring process, providing insight and guidance into the suitability of the candidate per profile and position requirements.

· Maintains Hiring Materials: Maintains and updates HR resources, including forms, applications, interview guides, job descriptions, applications, offer letters, and pre-screen results. Works closely with the Director of Human Resources to ensure all these documents meet or exceed federal, state, and company-wide expectations.

· Recordkeeping: Maintain files of all employees and contractors, ensuring these files meet local, state, and federal requirements.

· Reporting Requirements: Leads or assists the preparation of required reporting, such as EEO-1 Component 1, California Pay Data, Occupational Employment and Wage Statistics, regular internal reports, and any other related requirements.

· Coordinate Training Activities: Organize schedule and materials for employee training and orientation programs. This includes new employee orientation, CPR training, and other training programs as directed. Maintain updated materials for training including handouts, PowerPoint presentations, and library of videos. Records completed training events and maintain system to track ongoing training requirements.

· Administration of Electronic Systems: The HR Coordinator is a key component of maintaining the continuity of process for digital or electronic systems, such as Workable, DocuSign, Zoom, Kronos, Pre-Employ, and other digital vendors.

· Monitor and Track Employee Compliance: Works with the other team members in Human Resources, as well as other leaders in the Hospital, to ensure that all employees stay current on annual trainings, health compliances, and other requirements.

· Administration Support: Provides general department administrative support, including filing, scheduling, compliance completion, employee education and redirecting staff complaints or concerns as appropriate.

· Any additional related duties as requested by the HR Department or other administrator.