Human Resources Assistant

Responsibilities:

Provides a welcoming and knowledgeable first point of contact for walk-in HR visitors and general telephone inquiries to the HR department

Coordinates and executes the onboarding process to ensure compliance with various legal and administrative requirements prior to individuals starting employment

Fingerprints new hires during onboarding visit and follows up with recruiter and supervisor about clearance prior to new hire start

Serve as a Public Notary for new hires who are required to have a Child Protective Services background check and notarize other requested documents for current employees and patients

Maintains the new employee tracking log to ensure that all requirements are met and notifies the recruitment team of outstanding documents prior to Welcome Day

Maintains confidentiality regarding all communication pertaining to applicants, students, employees, and organizational business

Review of the identification provided by the applicant for the I9 process, completion of I9 form, and use of the E-Verify system to complete the process

Completing checks of regulatory agency databases such as sex offender’s registry

Files and maintains records, reports, and logs pertaining to active and terminated employees

Orders, receives, and organizes supplies for the HR Department and processes invoices

Performs all other direct job-related duties as is assigned